Senior Administrative/Programme Assistant

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  • Secteur d'activité Fonction publique, Administration
  • Date d'expiration 23 Août
  • Nombre de postes 01 poste ouvert
  • Niveau de poste Confirmé / Expérimenté
  • Niveau d'étude (diplome) Formation Professionnelle

Under the direct supervision of the Associate Programme Officer, the Senior Administrative/ Programm.e Assistant will perform the following duties:

Duties and Responsibilities :
 

  • Interpretation and processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
  • Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
  • Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
  • Attends meetings on day-to-day admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc.
  • Assists in the preparation of inventory records of non-expendable equipment for UNHCR and Implementing Partners with submission to Hqs;
  • Assists in preparing requisitions, purchase orders, financial vouchers using MSRP for both Admin and Programme Units, assists in organizing tenders and other procurement procedures according to UNHCR standards.
  • Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
  • Assists in preparing budget submissions; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Collects, registers and maintains information on project activities by reviewing reports and through first-hand sources;
  • Monitor project/programme activities by reviewing and analyzing a variety of records and reports, especially budgets and financial implementation.
  • Performs other duties as required

Essential Minimum Qualifications and Experience :

  • Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
  • Minimum 5 years of previous job experience relevant to the function;
  • Computer skills (MS office and People soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language.
  • (In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English).

Desirable Qualifications & Competencies :

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position. Good knowledge of UNHCR admin and financial rules, procedures and processes;
  • Knowledge and working experience of MSRP (PeopleSoft);
  • Prior exposure to UNHCR refugee operations and functions relating to field office administration and programme activities.

SUBMISSION OF APPLICATION :

 

  • Interested candidates meeting the requirements can apply by submitting letter of motivation, CV and Personnel History Form (P11) attached by e-mail with the position title in the subject line to wshla@unhcr.org by 23 August 2018.

 

  • Only short-listed candidates will be contacted. UNHCR strongly encourages qualified female candidates to apply for this position. Shortlisted candidates may be required to sit for written test and/or oral interview.

 

Senior Administrative/Programme Assistant

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