Facility Manager

Importante Entreprise Alger, Algérie
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  • Secteur d'activité Services
  • Date d'expiration 18 Février
  • Nombre de postes 02 postes ouverts
  • Niveau de poste Confirmé / Expérimenté
  • Niveau d'étude (diplome) Licence (LMD), Bac + 3| Master 1, Licence Bac + 4| Master 2, Ingéniorat, Bac + 5
  • Type de contrat CDD ou Mission

Main purpose of the job

  • The Facilities Department manages the Maintenance, Cleaning, Security/Fire, Telecommunications, HSEQ, Help Desk, Facilities finance & budget, Post and Supplies , working with preferred suppliers to provide essential services and maintenance.

Job Assignments

Facilities Management operation coordination

  • Provide a first line contact for the Facilities Department for all internal and external customers/contractors.
  • Manage the issuing and cancellation of security passes to staff and contractors
  • Manage key and lock changes to offices, including ordering of supplies
  • Operate and manage energy and waste management processes and contract
  • Order and manage all furniture requests for the building.
  • Respond effectively to all telephone queries and complaints, using effective listening, questioning and problem-solving skills.

Service monitoring

  • Carry out daily walk rounds, ensuring the building fabric is in good order, noting any defects, coordinate and follow up on action items
  • Assist the Head of Facilities to monitor service standards in Front of House areas, including catering, cleaning and rest rooms.
  • Monitor the active jobs logged on the helpdesk, to include the onsite CAFM system Service Insight
  • Recommend to the Head of Facilities improvements that could be made to the cleaning, engineering and security services.
  • Review and make recommendations to maintain company, maintaining accurate records as required.
  • Liaise with contractors to follow through on approved work.
  • Liaise with all Local Authority, Landlord, statutory representatives and community groups to ensure that the FM operation complies with all statutory regulations and codes of practice;
  • Liaise with engineering inspectors to ensure FM operation remains compliant.
  • Assist in the compliance of existing Health and Safety policy, safe working practices and FM operation best practice, liaising closely with the Head of department.

Health & Safety

  • Ensure company and related buildings are HSEQ compliant as per the directives of the HSEQ manager 
  • Attend regular management meetings with in internal and external suppliers and note follow up actions as required:
  • Weekly meetings
  • Monthly meetings.

Administration

Working to department guidelines and standard procedures:

  • Operate and maintain an effective filing system for the department.
  • Record and monitor all costs and expenses for all Facilities budgets (Administration, Cleaning, Security, Engineering and Building).
  • Process invoices, raise POs, follow up on payments and produce reports when required for all the budgets and liaising closely with the Finance Department and Financial Controller for Global Operation.
  • Manage and maintain the ‘control of contractor’ register, to include liaising with the technical department along with external provider.
  • Manage and maintain stationary supplies for the office, whilst overseeing the stationary contractor.
  • Obtain monthly reports from various suppliers outlining the service used or provided.
  • Follow up on instructions to raise capital expenditure.
  • Follow through any changes to the disaster recovery plan and BCP.
  • Ensure building plans are kept up to date.
  • Attend external meetings with landlord when required
  • Assist with preparing and tendering contracts within the Facilities department ensuring commercial competitiveness.
  • Provide administrative support to the Head of Facilities, arranging meetings, filing and opening post.
  • Provide administrative support for departmental meetings, including preparing and circulating agendas, taking minutes and monitoring agreed actions.
  • Attend Facilities meetings and record minutes. 

Key deliverables:

  • Effective admin service, follow up on requests
  • Effective facilities service monitoring and follow up with suppliers to ensure
  • standards are met
  • Effective administrative support to the department and record keeping
  • Effective teamwork, flow of information and multi-skilling to provide cover across team

 

Facility Manager

Importante Entreprise Alger, Algérie

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