Estates Section Leader

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  • Secteur d'activité Fonction publique, Administration
  • Date d'expiration 08 Juin
  • Nombre de postes 01 poste ouvert
  • Niveau de poste Confirmé / Expérimenté

 

Main purpose of the job:

  • Supervise and manage the Estates Section, providing leadership for the delivery of a professional service that complies with FCO policies and Service Level Agreements.

Roles and responsibilities:

  • Act as the main point of contact internally and externally for general Estates and property related matters and ensure that all correspondence is dealt with by the right person within agreed service standards.
  • Liaise closely with Technical Works Group to coordinate the general maintenance services and Health and Safety compliance of the office compound, and all residential properties, including the Residence.
  • Strategic planning in order to source new properties for UK Based staff (as and when required) and work closely with the Technical Work Group & Security Teams to implement and track improvements for newly acquired properties.
  • Play an active and collaborative role in the work of the Post Housing Committee (PHC) by making recommendations on housing for UK based staff and implement all agreed decisions in a timely manner.
  • Contribute to the development of Algiers’ Post Housing Policy by supporting Head of Corporate Services through providing recommendations, alternatives, advice and briefing.
  • Ensuring that TWG implement Health and Safety programmes. 
  • Drive sustainable and green initiatives (eg reducing waste, monitor energy and fuel consumption to drive down cost and increasing recycling).   
  • Negotiate best VFM leases with potential landlords and other suppliers by monitoring the market, and renewing the contracts every year. Ensure that all contracts follow the standard FCO templates and are made available in English
  • Responsible for the annual local budget for Estates related activity including monitoring and forecasting.
  • Liaise closely with the Finance and Protocol Team to ensure that procurement and purchasing activities take place on time and at optimum costs to ensure post is receiving value for money for money at all times.
  • Lead on Embassy utilities relationship management
  • Manage Suppliers contracts with a total value less than £25K.
  • Ensure that the Fixed Asset Register is up to date
  • Ensure that Pyramid is up to date and accurate
  • Line management of one A2 staff

 

Key competencies required:

  • Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
  • Delivering Value for Money - Involves the efficient, effective and economic use of taxpayers’ money in the delivery of public services.  It means seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay.
  • Making Effective Decisions - Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice.
  • Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.

Qualifications, skills, and experience:

Essential:

  • Strong self-management and organisation skills.
  • Commitment to delivering a high level of service.
  • Excellent team-working and inter-personal skills.
  • Proven knowledge of Microsoft Office
  • Flexibility for occasional out of hours work
  • Effective time management: able to handle the multiple priorities of the role within the agreed deadlines
  • Excellent customer relationship management skill

Remuneration, working hours and other benefits:

  • The Embassy offers an attractive working environment and remuneration package for the role, including: net salary of 91,443.18 DZD per month; 25 days paid leave annually along with up to 14 days paid public holidays. This is a full time, permanent contract.
  • The confidential nature of the work requires and the work must be carried out at the Embassy. Conditioned working hours are 37.5 hours per week. Normal working hours are 08:00 – 15:30 Sunday to Thursday. 

Eligibility:

  • Applicant must have the legal right to work in Algeria.

Application Process:

  • Interested candidates must attach the following documents in English along with their online application form
  • A covering letter
  • An updated Curriculum Vitae (CV).
  • Your application must also include examples of when you have demonstrated the competencies outlined above in the cover letter or in the Motivation section of the application form. Applications that do not include this information will not be considered.
  • Closing date for applications is at 23:55 (local time) on 22 April 2019.
  • Applications received after the stated deadline will not be considered.

Process:

  • The recruitment process, including security clearance, is expected to take around two months.
  • Due to the large amount of applications the Embassy receives, only those shortlisted for interview will be contacted.
  • The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Estates Section Leader

Estates Section Leader

Postuler

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