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Executive Assistant

  • Lieu de travail Alger, Algérie
  • Date d'expiration 17 Avril
  • Niveau de poste Confirmé / Expérimenté
  • Secteur d'activité Industries
  • Nombre de postes 01
  • Type de contrat CDI

ROLE PROFILE

  • GRADE: Non-Management 
  • JOB TITLE: Executive Assistant 
  • EXTERNAL JOB TITLE: Executive Assistant 
  • FUNCTION: Exec & Corp.Services 
  • SUB FUNCTION: Exec & Corp Services - General Management 
  • CITY & COUNTRY: Algiers/Algeria

ROLE SUMMARY


What are the key objectives and expectations from this role? 

Plan and maintain the leadership team agenda and schedule (making appointments, organizing meetings and travels) 

Plan and Support for purchasing transactions and work as company interface with external stakeholders (hotels, flight bookings, meetings)

Call filtering management, registration, sorting and transmission of data

What is the direct impact of this role on the team or organization?

Support the Leadership Team with their administrative requirements and planning. 

Reports to : General Manager, Algeria & Morocco 

Number of Direct Reports : N/A

Core Relationships  : Internal - External 

Geographic Scope  : Local 

Travel Required : N/A 


ACCOUNTABILITIES :

(please provide a list of typical accountabilities to be performed. Please avoid unfamiliar acronyms, project names or BAT jargon and ensure terminology is external market friendly. Please prioritise the most critical accountabilities and reflect them within the first 8 points) 

Plan and Ensure a quality reception for the company’s guests from the invitation, the hosting and departure

Proactive management of complex and everchanging calendars

Organize, prioritize, and execute timely coordination of tasks

Conduct the various secretarial work of the leadership team when needed (taking notes, sending, classification, reproduction of mail, archiving etc.....)

Perform sorting, distribution, postage, mail registration and e-mail management

Taking notes from oral or handwritten instructions and presenting them in a professional way

Ensuring the entire processing of certain specific files (collection of information, drafting, seizure, dissemination). Keeping up with various files/projects agenda and applying records management to it

Maintain and prepare the files and documents needed in the meetings of the leadership team (invitations, summary of the file, recall of objects and orientation ...)

Support the planning and coordination of domestic and international travel logistics

Adaptable, curious, and ready to embrace change as part of a dynamic team

Highly collaborative individual who partners effectively with individuals at all levels of the organization

 

EXPERIENCE, SKILLS, KNOWLEDGE


Experience Required: 

  • Minimum of 5 years administrative experience supporting multiple functional leaders; experience supporting high level executives preferred
  • Fluent English in both oral and writing is mandatory
  • High level of Confidentiality required
  • Autonomous and Flexible
  • Experience providing administrative support to Executives in a matrixed multi-national corporation preferred
  • Experience coordinating meetings at events and international travel preferred
  • Bachelor’s degree or similar required
  • Outstanding proficiency in Microsoft applications (Word, PowerPoint, Excel, Teams); ability to troubleshoot basic software issues and learn new systems quickly.
  • Ability to proactively anticipate needs of and opportunities for leaders
  • Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities
  • Excellent organizational skills with the ability to quickly adapt to changing priorities
  • Strong interpersonal, verbal, and written communication skills
  • Strong problem analysis and problem-solving skills
  • Ability to work a flexible schedule when workloads and deadlines require
  • Excellent communication skills, adaptable, curious and ready to embrace change as part of a dynamic team

  • Lieu de travail Alger, Algérie
  • Date d'expiration 17 Avril
  • Niveau de poste Confirmé / Expérimenté
  • Secteur d'activité Industries
  • Nombre de postes 01
  • Type de contrat CDI

Bring
your difference

Quel que soit votre profil, c'est votre personnalité qui fera la différence. Afin de répondre à nos challenges stratégiques, nous avons besoin de collaborateurs talentueux qui ont une vision claire et font preuve d'enthousiasme et de créativité pour être toujours plus performants au sein d'une entreprise où il fait bon vivre.

Carrières

British American Tobacco Algérie est régulièrement à la recherche de talents exceptionnels. Si vous avez le goût du challenge et que vous désirez travailler dans un environnement dynamique et varié, consultez notre rubrique «carrières»

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